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William Russell’s policy on preventing harassment, sexual harassment, bullying, abuse and intimidation in the workplace.
Everyone who works with or interacts with William Russell has the right to be treated with dignity, courtesy and respect.
We expect everyone who interacts with our colleagues, including members, brokers, suppliers, contractors and visitors, to behave professionally and respectfully at all times.
William Russell takes a zero-tolerance approach to harassment and other unacceptable behaviour.
We are committed to providing a safe, inclusive and respectful working environment and to taking appropriate steps to prevent harassment, bullying, discrimination and other inappropriate behaviour. We encourage people to raise concerns and will respond appropriately when concerns are reported.
This policy applies to behaviour that takes place in person or through telephone calls, email, messaging services, social media, online meetings, business events or any other work-related setting or communication channel.
Harassment is unwanted behaviour that violates someone’s dignity or creates an intimidating, hostile, degrading, humiliating or offensive environment. It can be a one-off incident or form part of a pattern of behaviour.
Harassment can take many forms, including sexual harassment, and examples of unacceptable behaviour may include:
Behaviour does not have to be intended to cause offence to be unacceptable. What matters is the nature and effect of the behaviour and the circumstances in which it occurs.
Harassment and other unacceptable behaviour can involve people who do not work for William Russell, including members, brokers, suppliers, contractors, visitors and other business contacts.
We expect all third parties to treat our employees with professionalism, courtesy and respect.
Where a third party behaves inappropriately towards a William Russell employee, we will take appropriate steps to protect our people and prevent the behaviour from continuing. Depending on the circumstances, this may include restricting communication, ending an interaction, escalating the concern to the relevant organisation, or reviewing the business relationship.
Respectful conduct is an important part of maintaining a professional relationship with William Russell.
We encourage employees to report any concerns about harassment, bullying, discrimination, abuse, intimidation or other inappropriate behaviour.
Employees can raise concerns with their line manager, a member of senior management or through the reporting procedures set out in our internal policies.
Concerns can be raised informally where appropriate or as a formal complaint in line with our grievance or relevant workplace procedures. Some incidents may be too serious to deal with informally.
Concerns raised by employees will be taken seriously and handled sensitively. We will consider the circumstances of each case and take appropriate action where necessary.
Employees are also encouraged to report concerns if they witness inappropriate behaviour, even when it is not directed towards them.
As part of our commitment to a safe and respectful workplace, our employees have access to confidential well-being support services, including an Employee Assistance Programme (EAP), to help them manage challenges.
Where a concern is raised, we will seek to understand what has happened and respond fairly and appropriately.
Depending on the circumstances, this may include:
Any action taken will be proportionate to the nature and severity of the behaviour and the circumstances of the case.
We recognise that experiencing or witnessing harassment can be distressing. We will take reasonable steps to support employees affected by inappropriate behaviour and to protect their dignity, well-being and safety at work.
We will handle concerns as confidentially as possible, while recognising that information may need to be shared where necessary to investigate a concern or take appropriate action.
Employees who raise a concern, make a complaint, support someone else or act as a witness will not be treated unfairly because they have done so.
We will also ensure that concerns are considered fairly and that anyone involved in an investigation is treated with dignity and respect.
Preventing harassment is a shared responsibility.
We regularly review the risks of harassment and other inappropriate behaviour and take appropriate steps to prevent incidents from occurring. This includes providing relevant information and training and reviewing our approach where concerns or incidents are identified.
Everyone at William Russell has a role to play in maintaining a workplace where people are treated with dignity and respect.
We expect all William Russell employees to:
We are committed to maintaining a workplace where everyone can work with dignity, safety and respect, and where concerns about sexual harassment and other unacceptable behaviour are taken seriously and addressed appropriately.
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